2018 Public Records Requests

Contracts for: 1) PFM (10-year forecast); 2) Gates+Associates (2009 Loyola Corners Concept Plan; 3) Cost of Popular Annual Financial Report

Police report on incident involving victim of a "A Co-worker hit her at work"

Contract for Nextlevel Information Technology

Total revenue received by City for Parks and Recreation programs

Audio for 1/11/18 Parks and Recreation Commission meeting

Contracts for Greenan Architecture and Godbe Research

Audio for 12/20/17 Design Review Commission meeting

History of ranch housing in Los Altos

Audio for 1/20/18 Council Retreat

Asbestos report for 151 First Street

Cross Tabs from the Godbe Survey discussed at 1/20/18 retreat

Audio recording of the Historical Commission meeting from 8/28/17

Contract amendment for RRM and contract for Greenan Architecture (Loyola Corners)

2017 Employee Compensation data

Records pertaining to 1) uncashed checks; 2) unclaimed checks/fund; 3) unclaimed tax refunds/bonds; 4) stale dated checks; 5) tax overpayments; 6) outstanding checks; 7) outstanding/refundable credit balances; and 8) checks exempt from unclaimed property reporting

Staff reports for Ordinances No. 08-320, 08-321, 08-323, 08-331 and 09-338

Complete vendor list for the City

Form 700 for Ronit Bodner, Planning Commissioner

Audio recording of the Parks and Recreation Commission meeting from 2/14/18

Audio recording of the Historical Commission meeting from 2/26/18

Zoning records and ordinances for 1955, 1960, 1965, 1970, 1975, and 1980.

Copies of any invoices and proof of certified payrolls from 2015 to current for Precision Emprise, Inc., dba Precision Concrete Cutting.

Records on property at 950-960 N San Antonio Road (APN 167-62-001 through -047

Audio recording of the Planning Commission meeting from 3/1/18

Records re: Phillip Cline

1) Communications from 1/1/17 to present re: Parking Committee; 2) Communications from 1/1/16 to present re: Walker Parking Consultants; 3) Documents from 1/1/17 to present re: unionization of employees at City Hall other than LAPOA, Teamsters or LAMEA); 4) Communications from 1/1/17 to present to/from Jean Mordo re: proposed community center; 5) Communications from 1/1/17 to present to/from Ted Sorensen, Gerry Sorensen, Kim Cranston and/or Bill Maston

Documents on Los Altos Plaza, 5150 El Camino Real

Current investment & cash mgmt portfolios, contracts, presentations, etc.

Records on property at 135-159 Pasa Robles
(APN 167-160-51)

All claims and lawsuits filed against the City since 1/1/17.  Documentation showing amounts paid in settlements of claims and lawsuits since 9/25/17

Copies of all complaints the City has received about smoking

1) Documents which are directly related to any property tow permits for Collision Repair Service Inc DBA Morris and Sons Towing; 2) business license for Collision Repair Service Inc DBA Morris and Sons Towing; and 3) Municode governing Tow Companies

Travel expenses and individual reimbursement for City Council members, City Manager, Assistant City Manager, Community Development Director, Recreation & Community Services Director for last three years

Property Maintenance Violations

March 22 Parks and Recreation Commission audio; February 13 Joint Council/Public Arts Commission audio

Disciplinary records and start and end dates of employment for Kirk Ballard, Greg Anderson and David Kornfield;  All claims filed by Satish Ramachandran against the City and any response

All correspondence to and from Satish Ramachandran

Letters and emails to Parks and Recreation Commission regarding Dog Park Survey

City's lot merger ordinance

Code enforcement violations between 1/1/17 and 3/20/18 for residential structures that are vacant, we grass or weeds in excess of City's height limit, without a current certificate of occupancy or on the vacant property registry

1) All documents and police reports related to Carlos Hernandez's contact w/ LAPD; and 2) All documents and reports related to Per Wikstron Maresca since 1/1/17.

Audio for 3/26/18 Historical Commission meeting

All correspondence regarding Satish Ramachandran, Jim and Pam Jacobs, 889 Santa Rita or 885 Santa Rita; All correspondence between David Kornfield and other City employees between 11/1/27 and present

All records related to Carlos Hernandez's contact with Los Altos Police Department on November 16, 2018

All records related to the crash involving Ling Zhou on January 24, 2018

Copy of final FPPC CA Form 460 for the 2016 Council Election candidates Pepper, Bruins, Lee Eng and Fligor

Letter from FPPC regarding Vice Mayor Lee Eng's ability to vote on matters at Grant Park

1) Notice letters to property owners related to Open Code Enforcement Property cases.  Specifically notices of violation related to sub-standard properties, derelict properties, notices to secure, or similar; 2) GIS Parcel Shape Files; and 3) list of properties with outstanding special assessments/direct levies.

Expected cost for the recent Clean Water and Storm Drainage survey done by SCI Consulting Group

All electronic purchasing records from 11/22/17

1) Accounting of all uncashed checks/warrants for six months; and 2) accounting of any unclaimed funds which have not been escheated to the state

Records regarding implementation of SB 54

Records related to immigration detainers, notification requests and transfer request and those responded to by LAPD

911 or other emergency/non-emergency line records, transcripts, logs, docs including reports of service fr police, fire or ambulance for Brad or Bradford Clements  on 12/22/18 or 12/23/18.

All correspondence for organizations that have expressed interest in leasing space in the Community Center

Council Minutes from June 20, 1969

Email/communications between City and James Jolly and Ron Packard between 1/1/17 to present; and email/communication between City about the intention to circulate petition regarding initiative measure for "Parks", "Other Open Spaces" or "Public and Institutional"

All emails to/from Jean Mordo from 1/1/18 to 3/31/18

FPPC Form 460 for group working on initiative re: Use of certain land designated as "Parks", "Other Open Space" or "Public and Institutional" in the City's General Plan

FPPC Form 700 for FPPC #1405097

1) Records concerning credits, overages, or refunds that are due on an overpayment or duplicate payment of taxes; 2) Unclaimed Bonds or deposits on hand that are redeemable upon request from payee; 3) Outstanding and refundable credit balances; 4) Checks exempt from Unclaimed Property Reporting; and 5) Unclaimed, uncashed, undeliverable, staled-dated, voided, overdue and/or outstanding payments or checks/warrants issued and owed by City 

Documents related to work performed by Precision Concrete Cutting

All leases for use of all City facilities w/ organizations or groups

Audio recording of 5/9/18 Parks and Recreation Commission meeting

Request list of outstanding, uncashed, stale dated checks and/or unreconciled payments issued by City of Los Altos >$100.

Audio recording of 5/9/18 Parks and Recreation Commission meeting

All petitions filed with the City to qualify the initiative measure amending the City General Plan

All permits & records related to tree removal at 1953 Newcastle Drive

All correspondence from Jim Jolly to Council, Commissions, Committees, City Manager and staff

1) Code enforcement notices of violations between 4/15/18 and 5/15/18; or 2) Summary report of request above including date notice sent, property address, and type of violation between the same dates; and 3) a financial report w/ address & dollar amount of any special assessment on any property that has an outstanding balance and/or payment arrangement with the City.

Fees paid to RRM for Downtown Visioning beyond original contract

All public records requests made by Satish Ramachandran or Satish Ram and all responses to such requests

1) List of uncashed checks that remain outstanding for last 6 months and >$999.99; and 2) accounting of unclaimed funds that may still be claimed, >$999.99.

1) All records made available to Allison Levitsky in response to request of 3/15/18; 2) All records made available to Allison Levitsky in response to request of 3/21/18; 3) All records made available or will be made available in future to Allison Levitsky in response to request of 3/23/18; and 4) All records made available to Allison Levitsky in response to request of 3/28/18 re: Ramachandran, Jacobs, 889 Santa Rita and 885 Santa Rita; and all correspondence between David Kornfield and City staff between 11/1/17 to present.  

All correspondence from Nancy Bremeau to City Council, City Manager, and Commissions

Records regarding roundabout at Fremont Ave & Fallen Leaf Lane, including full accounting of all monies spent on project and traffic simulation study, including all sources of funds.

Documents from 1/1/17 to present re: unionization of employees at City Hall other than Los Altos Peace Officers Association, Teamsters or Los Altos Municipal Employees Association)

All writings relating to Armanini, Llamas, Elkholm, Henkel, TAG Real Estate Partners, TAG Builders, Tight Line Construction, TAG Construction, and various addresses, and phone number, and email

Election results from 2014 and 2016

Documentation of re-designation of portion of downtown parking plazas to other than Public/Institutional

Documents not listed in Exhibit A of 6/12/18 9212 Report on proposed initiative by which individuals or organizations use City-owned property for more than 180 days

Requests to withdraw signatures from petitions signed for qualified Initiative

Summary report of all open/active code enforcement cases related to housing, blight, vacant, and substandard cases.  Including case open date, case number, location, description and current status of case.

All correspondence to/from City for Neysa Fligor

RFP for New Electronic Permit Tracking System: 1) resulting contract w/ resulting vendor; 2) copy of all responses to RFP received from all vendors; and 3) score cards o other evaluation notes taken during selection process

List of checks issued since 1/1/16 that are over 6 months old and considered stale

Fiscal emergency resolutions from year 2000 to see if City held emergency tax elections and emergency negotiation with public employees

Current contract for inspection, testing and maintenance with Fire Sprinkler Contractor

Audio for 7/11/18 Parks and Recreation Commission meeting

Copy of tennis management contract w/ Whitlinger & Sarsfield 

Operations agreements for History Museum

All electronic purchasing records from 3/28/18 to present

Electronic copy of handout or document given to Parks and Recreation Commission at 7/11/18 meeting

Copies of all landscape maintenance agreements for any current work being done at City facilities, parks, etc.

Audio for Design Review Commission meeting on 9/14/16

All correspondence between any City function and Pierre Bedard

All correspondence between any City function and Teresa Morris

All correspondence between any City function and Anita Enander

Audio recording of 4/18/18 & 6/20/18 Design Review Commission meetings

Form 700 from the General Plan Amendment Group ("Save our Parks") FPPC ID# 1405097

Arguments Against Measure A (Hillview Community Center) submitted to the City with signature pages of submitters and Rebuttal to Arguments For Measure A submitted to the City with signature pages of submitters

Franchise agreement with California Water Service Company

Certified payroll and training fund contributions from Nor-Cal Fire from 2017 to present

All minutes and correspondence to and from the Grant Writing Committee

Settlement agreement reported on 8/7/18 Closed Session on Bunker/999 Fremont

All complaints filed concerning 889 Santa Rita Avenue

All complaints, arrest reports, officer narratives, etc. on Elizabeth Heng

Police/fire/medical calls for service for 854 Jordan Ave, Apt. B since 1/1/1990

Current collection agency's proposal

Two police reports regarding contact Los Altos Police Department had with Jenn-Ju Yeh on 7/12/18 & 7/24/18

Claims filed with City related to incidents involving Bird, Lime and other motorized scooters between 7/1/17 and present

Unclaimed or outstanding checks unclaimed for at least 6 months but not more than 5 years; all unclaimed bonds and bond proceeds

All contracts for online legal research

Commission attendance for Nancy Bremeau, Anita Enander and Neysa Fligor

All permits, both residential & commercial, w/ date, number, type, description cost, address, contractor info between 2000-2017

All documents and info made available to Satish Ramachandran or Satish Ram from 6/1/18 to present in response to any public records request that he made (or that was made on his behalf); and all public records requests made by or on behalf of Satish Ramachandran or Satish Ram from 6/1/18 to the present 

Building permits used at 201 Del Monte Ave for remodel

All records, reports, memos, correspondence, complaints, incident reports, investigation reports, accident reports, interview reports, etc. as related to Michael Staskus

Any and all available dog licensing/registration 2018 data for dogs

Building Department documents on 4970 W El Camino Real (permit history, inspections, violations); and Fire Department documents on same address (hazmat, inspection violations, USTs, ASTs)

List of outstanding, uncashed, stale dated checks and/or unreconciled payments issued by City of Los Altos >$100.

List of business licenses from September 2018

Form 460s due 9/27/18 for Measure C and Candidates Anita Enander, Teresa Morris, Neysa Fligor, and Jean Mordo

Audio for 10/10/18 Parks and Recreation Commission meeting

House plans for 2250 Via Maderos 

Latest FPPC donor list by name and amount for both the YES on C and NO on C campaigns

1) All communications between Pam Jacobs and any agents and/or representatives of the City regarding the 880 Santa Rita Avenue property; 2) All communications between James Jacobs  and any agent and/or representatives of the City regarding the 889 Santa Rita Avenue property; 3) All communications between Pamela Jacobs  and any agent and/or representatives of the City regarding the 885 Santa Rita Avenue property; 4) All communications between Pamela Jacobs and any agent and/or representative of the City regarding the 885 Santa Rita Avenue property; 5) All communications between James Jacobs  and any agent and/or representatives of the City regarding the 885 Santa Rita Avenue property; 6) All recordings--video, audio, body camera, etc.--by agents and/or representatives of the City concerning Satish Ramachandran, 889 Santa Rita Ave, the Jacobs, 885 Santa Rita Ave, agents/representatives of either Mr. Ramachandran or the Jacob; and 7) All communications from the city about the 889 Santa Rita Avenue property

All historical and current building permits for 4350 El Camino Real

All documents associated with 398 State St; 390 State St; 199 First St; 197 First St; and 394 State St

Records of all permits issued since 2000 for 2nd Living Units or Accessory Dwelling Units

Records of all permits issued since 2000 for Accessory Structures

Records of all permits issued since 2000 for changes (e.g., alterations, modifications, expansions) to existing Accessory Structures 

Records of all communications since 2000 concerning 2nd Living Units, ADUs: a) between City staff; b) between them and property owners (or their agents) 

Records of al communications since 2000 applying or referencing Code sections in Chapter 14.14 of the Los Altos Municipal Code a) between City staff; b) between them and property owners (or their agents) 

Records of all communications since 2000 concerning non-conforming accessory structures: a) between City staff; b) between them and property owners (or their agents)

Records of all communications since 2000 applying or referencing Code sections in Chapter 14.66 of the Los Altos Municipal Code: a) between City staff; b) between them and property owners (or their agents)

FFPC form 460 for Yes on Measure C, No on Measure C, Neysa Fligor, Jean Mordo, Teresa Morris and Anita Enander

Any and all purchasing records from 7/17/2018 to current: 1) PO number; 2) purchase date; 3) line item details; 4) line item quantity; 5) line item price; and 6) Vendor ID number, name, address contact person and their email address

4970 El Camino Real (parcel 170-64-120): Copy of site plans, zoning exceptions, variances or special permits and certificates of occupancy.  Info on any open or active zoning or building code violations on record.

Nancy Phillips

A list of all Yes on C campaign signs picked up by City since the beginning of September

1) Most current record, financial report and/or corresponding ledger available that accounts for uncashed municipal-issued checks, stale-dated warrants over $499 that were issued >3 months of this letter and remain uncashed as of 11/6/18;  2) most current statement or report available containing info on residential/commercial construction Escrow Accounts, Cash Performance/Maintenance Bonds and any other construction/development-related Cash Securities that would be refundable to the depositor upon project completion/acceptance by the Los Altos Clerk's Office.

Ordinance, including effective date for increased TOT to 14%

Any lot line adjustment/boundary line agreement records for 168 University Avenue circa 1978

A listing of the date(s), a listing of the time(s), the specific nature of the calls, the specific content of the calls, copies of the full computer aided dispatch (CAD) logs/printouts relating to each call, and overall quantity of the all telephone calls received by or transferred to the San Mateo Police Department between January 1, 2018 and November 5, 2016 for any and all calls for services at 1428 Miramonte Avenue, Los Altos, CA 94022

Agreements for: 1) copiers; 2) managed print services; and 3) MFPs

Attachments to 5/25/2000 Board of Adjustments staff report from Robert Schubert, Contract Planner (signed by David Kornfield), including: 1) Exhibit A-Findings and Conditions; 2) Application; 3) Area Map; 4) Vicinity Map; and 5) Reduced Sizes Plans.

Requesting the following info on 199 First Street and 386 State Street: 1) What is provided with the $27 search? 2) How long does the search take? I have a limited amount of time to complete the report and submit it (11/30); 3) Are there any building department outstanding violations? How about fire? Planning? 4) Are there computers or microfiche on site to review? 5) I’d like to review the original drawings for information on construction, architect, etc. Is that possible? (Do you have historical records for review onsite? I know you have a Building Permit Record Search Request for $27.)

Regulatory case and permit files covering Chevron Station at 401 Main Street building additions and modifications, as well as any industrial waste permitting and construction.

Requesting the following info on 199 First Street and 386 State Street: 1) Zoning Verification Letter including any outstanding zoning violations; 2) Any Site Plan Approvals/Development Documents on file; 3) Any outstanding building and fire code violations on file; 4) All Variances or Special Permits/Approvals on file; and
5) Copies of Certificates of Occupancy on file

1956 documents related to 310 and 320 First Street (aka 388 and 376 First Street) including site plans for Bldg Permit No. A1905 and any staff report and/or other associated materials on record related to Variance No. 122 and Resolution #127.

Full permit history on 520 Benvenue Avenue, Los Altos

All documents associated with 386 State Street

All emails, text messages, memos and other written correspondence, including on personal phones and accounts, between members of the City Council, City Manager Chris Jordan and department heads during October 2018

Detailed information on all building permits issued from 4/1/18 to current.

List of City jobs and count per position (including: Department, Title, Type and Count)

List of all legal expenses paid so far this year to our City Attorney and any other legal firms or Attorneys

All building and occupancy permits related to 440 First Street

Permits for bathroom remodel at 27 Farm Road

Building permit record search for 1378 Garthwick Court

Building permit record search for 1161 Lammy Place

Building permit record search for 1730 Granger Avenue

Any and all use permits or amendments of use permits, including staff reports related to 376 First Street and/or Bella Vita Restaurant (formerly the Black Forest Inn.

History of permits/work performed on 670 Arrowood Court

Permit history on 67 Lyell Street

1) Records concerning credits, overages, or refunds; 2) unclaimed Bonds or deposits; 3) outstanding & refundable credit balances; 4) checks exempt from unclaimed property reporting; and 5) unclaimed, uncashed, undeliverable, staled-dated, voided, overdue and/or outstanding payment or checks/warrants issued and owed by the City.

Building Permit Record Search for 92 Loucks Avenue.

Cover page of permit history, showing numbers only.

Claims filed with City related to incidents involving Bird, Lime and other motorized scooters between 6/1/18 and present

Building Permit Record Search for 889, 895, and 897 San Antonio Road

Any and all building permit records on the 376 First St property from September 1984 to current. (376 First St was formerly known as 320 First St)

All design, justification and public review docs for Stop Sign lights at Los Altos Avenue and W. Portola (future installation)

Audio from 12/19/18 Parks & Recreation Commission meeting

Building Permit Record Search for 320 S Springer Road